Client Profile: A global technology company sought to optimize spend across SaaS, cloud services, data centers, office supplies, and background checks. Exceedia Group conducted a spend audit to identify inefficiencies and implement targeted solutions.
Solutions & Results:
- SaaS Optimization (25% savings):
- License audits to eliminate unused seats and downgrade underutilized tiers (e.g., reduced Salesforce licenses by 30%).
- Contract renegotiations leveraging multi-year commitments for tools like Slack and Zoom, securing bulk discounts.
- Consolidation of overlapping tools (e.g., merging Trello and Asana into a single project management platform).
- Cloud Services (30% savings):
- Reserved Instances and Savings Plans for AWS/Azure, reducing compute costs by up to 72%.
- Spot Instance adoption for non-critical workloads, cutting dev/test environment expenses by 65%.
- Auto-scaling policies to right-size resources during off-peak hours.
- Data Centers (22% savings):
- Server virtualization and consolidation, reducing physical hardware by 40%.
- Energy-efficient cooling systems and peak shaving to lower power consumption by 18%.
- Cloud migration of archival data, slashing on-prem storage costs.
- Office Supplies (20% savings):
- Vendor consolidation to a single supplier with bulk pricing for high-volume items like toner and cables.
- Automated inventory tracking to prevent overordering and reduce waste.
- Sustainable procurement (e.g., recycled paper, refillable ink cartridges).
- Background Checks (18% savings):
- Vendor consolidation to a unified platform offering volume discounts for employment and contractor screenings.
- Automated workflows to reduce HR administrative time by 50%.
- Progressive screening (basic checks first, comprehensive for finalists) to cut per-hire costs.
Outcome:
The company achieved substantial savings, improved compliance through centralized spend visibility, and reinvested funds into R&D for AI-driven product innovation