Client Profile: A regional financial services firm with three offices sought to reduce fragmented purchasing processes and inconsistent pricing across branches. Exceedia Group conducted a spend audit to analyze their $185,000 annual office supply expenditures, identifying redundancies, overpayments, and inefficient vendor relationships.
Solution:
We implemented a centralized procurement strategy, consolidating their fragmented branch purchasing into a single regional supplier partnership. By leveraging bulk purchasing and negotiating volume discounts, we standardized their supply chain and introduced next-day shipping to all locations. A vendor consolidation strategy eliminated redundant contracts, while spend category benchmarking ensured market-competitive pricing on high-use items like printer cartridges, paper, and stationery.
Results:
The firm reduced its office supply spend by 23% ($42,550 annually) while improving service reliability. Centralized ordering cut administrative workload by 30%, and next-day shipping minimized operational downtime. By prioritizing strategic sourcing and cost transparency, the client now reallocates savings toward client-facing technology upgrades.